The Double Entry Problem
Your operational system knows everything about a completed job — the customer, the work done, the materials used, the agreed price. But when it's time to invoice, someone has to manually re-enter all of that information into Xero or MYOB. Customer details typed again. Line items recreated. Amounts re-calculated. It's slow, error-prone, and completely unnecessary.
The same problem exists in reverse. When a payment comes in, someone has to manually match it to the job in your operational system. When a new customer is created in one system, it needs to be created in the other. Every piece of shared data becomes a manual synchronisation task — and every manual task is an opportunity for error.
What We Integrate
Invoice Synchronisation
When a job is completed in your operational system, the invoice is created automatically in Xero or MYOB. Correct customer, correct line items, correct amounts, correct tax codes. No manual entry required.
Payment Matching
When payments are received in your accounting system, they're automatically matched to the corresponding job in your operational system. Job status updates to 'paid' without manual intervention.
Customer/Debtor Sync
New customers created in your operational system are automatically created in your accounting software. Contact details, billing addresses, and payment terms stay synchronised across both systems.
Operational-to-Accounting Flow
The complete financial flow — from job completion through invoicing to payment receipt — happens automatically. Your accounting is always up to date without anyone touching it.
How Integration Works
Our integrations connect your operational system to Xero or MYOB through their official APIs. Data flows automatically based on triggers in your operational workflow:
Job marked as complete → Invoice created in Xero/MYOB with all details
New customer added to operations → Contact created in accounting system
Payment received in Xero/MYOB → Job status updated to 'paid' in operations
Credit note issued → Reflected in both systems simultaneously
Customer details updated → Changes synchronised across both systems
Monthly reconciliation → Automated checks ensure both systems match
The Benefits of Automated Accounting Integration
The time saved on manual data entry is significant — but the real value is accuracy. No more invoices with wrong amounts. No more customers created with typos. No more payments sitting unmatched for weeks. Your financial data is always accurate, always current, and always consistent between systems.
Supported Accounting Systems
We build custom integrations for both Xero and MYOB — the two most common accounting platforms for Australian businesses. Our integrations use the official APIs provided by each platform, ensuring reliability, security, and compatibility with future updates.